Why Aesthetic Practitioners Should Go Paperless.
Consent forms up to your arms, medical histories piling up, treatment notes, before and after photos… the amount of paperwork running an aesthetics clinic entails is vast. When you’re trying to manage all of that, the volume quickly becomes significant and for some practitioners becomes overwhelming - particularly if you’re not the most organised of folk. Moreover you have to do it, you have to manage the administration and you have to keep it orderly so that you are compliant and protect yourself in the instance of any legal issues.
Imagine being able to manage all of your patients and admin on just your iPad! Find out more here.
Paperless Protection
All of the statutory bodies, such as the GMC, GPhC and NMC will stipulate that keeping patient information managed is a must. Indeed, Section 10 of the Nursing and Midwifery Council’s (NMC) code states that all qualified practitioners ‘must keep clear, accurate and secure records.’ Plus all reputable insurance providers will require you to maintain detailed documentation.
As you grow and you take on more patients it becomes more challenging to maintain paper-based records and ensure you remain compliant, and this is where GlowdayPRO comes into play by providing you with the software that does it all.
Keep it together, safe and secure.
If you have information stored in different places on different devices, you may find yourself with unintentional gaps when you come to find the information you need. It’s incumbent on you to maintain and store an accurate audit trail of each of your patients and their treatments - if there is a complication or a complaint you will need this. By using GlowdayPRO you’re choosing a piece of software that’s been specifically designed for medical aesthetic professionals, with a clear clinical pathway for every treatment.
Undoubtedly being on the receiving end of a complaint or a claim is one of your worst fears, and if it’s not, it’s not something to be complacent about. In the event of a claim or complaint, you’ll need to provide evidence to either your regulatory body or your insurance provider. You’ll want to be able to access that easily and for it to be as comprehensive as possible. If your PIN is on the line, you’ll want evidence you can rely on, that is thorough and time stamped and has the correct patient signatures. Using GlowdayPRO takes any stress around that - it means you’re always prepared, without having to do any extra administrative work.
Out with the old school
If you’re keeping everything like a 1992 school teacher in a filing cabinet, what happens if there’s a break-in or a fire? And If you think you’re safe because it’s all saved on your laptop, what happens if that breaks or is subject to a virus attack? Cloud based technology that GlowdayPRO uses ensures your documents are never lost. We could tell you the name of the technology we use to make sure the data is secure, but it will mean nothing to you! Just know that it’s secure, it’s robust and it’s reliable, so you never have to worry about losing patient data or if you’ll be able to access it in the future.
Access all of your patient data at the touch of a button with GlowdayPRO.
Be a better boss
Keeping up-to-date records isn’t just about compliance – it’s also about running an efficient business that allows you to focus on providing an excellent service for your patients. It’s about professionalising the framework of the service you offer, it creates a better impression - that you’re established, modern and slick.
Wouldn’t it be much easier if you could run your entire clinic from your phone or iPad? Wouldn’t it be marvellous to give patients access to your calendar and book in themselves, rather than spending hours going back and forth in your free time? Imagine being able to see your diary wherever you are, accessing patient’s records at the touch of a button, being able to complete a facial mark-up digitally (which patients find pretty impressive!) and to take payments - all in one place!
By going paperless you’re making your clinic more efficient. You’re not fielding calls when you’re on the school run from patients who want to reschedule appointments, you’re not having to faff around looking for treatments notes and how much ml Sarah had when she texts you with a question. And you’re able to send medical questionnaires to patients before an appointment so a) you can fit in more appointments as you’re not waiting around for patients to fill in forms and b) you can review the information before the treatment so you know their contraindications before they even come to the clinic.
GlowdayPRO is your clinic in your pocket. You don’t need anything else to manage your appointments, treatments, patients or administration.
Ultimately It’s Better For Your Patients
Your patients are your priority and you want to give your patients the best experience. They’re used to going to salons and spas where everything is done on an iPad and they just have to blink to sign their consent forms. By going paperless and giving your patients a fantastic digital experience, you’ll create a positive perception of your service, that you’re dynamic, organised and accomplished.
Value for money
GlowdayPRO offers you value for money. For the cost of what you might discount off one patient’s treatment a month, the incentive you might offer for a review, or the cost of a dose of filler you are able to benefit from an online booking system, digital forms, online facial markup, verified review collection and a spot on the UK’s biggest aesthetics website to showcase your treatments and attract new patients.
What are you waiting for!
